We’ve all been there. In fact, for some of us, it never feels like there are enough hours in the day.
Worrying that there aren’t enough hours in the day to get everything done is entirely normal, but it often hides a number of inherent problems with the way you go about your work.
If you plan, set goals and manage your time more effectively, you’ll move away from the perennial problem of being busy but not productive.
Are you starting your day with email?
There’s nothing wrong with email – let’s set that record straight. However, it is unfortunately one of the most abused forms of modern communication.
If you start your day with email, you’re effectively starting your day by tackling someone else’s priorities, and that won’t put you in the right mindset for personal productivity.
Instead, set aside time later in the day to check and respond to email, and remember that it’s never an urgent form of communication – it can always wait.
Do you have a to-do list?
Want the secret to how to find more time? Use a to-do list and make it your productivity bible.
Just like email, to-do lists are easily abused and misused, but if you fill yours each day with only the tasks you know you can achieve, you’ll find that every single item is consistently ticked off. And that’s quite a feeling.
This works just as well for teams as it does individuals, so experiment with to-do lists which everyone can contribute to and see through to their logical conclusion.
Be honest: are you procrastinating?
Not enough time to get things done each day? Are you sure?
What about those social media notifications you keep getting? Or the cricket commentary you keep zoning out to?
We’ll come onto distractions in a minute, but you’ll only identify them if you accept that you’re actually procrastinating. There’s a brilliant book on this subject, and it relates – surprisingly – to frogs – it’s definitely worth checking out.
Do you feel like there aren’t enough hours in the day? Ask yourself honestly how many of those hours are being used up by nothing more than procrastination.
How many distractions do you have?
Now you’ve accepted that, occasionally, you’re a bit of a procrastinator (don’t worry, we all suffer from that a bit), it’s time to identify and eliminate your distractions.
There aren’t enough hours in the day because your attention is always being diverted elsewhere.
Silence your smartphone, close your email client and, if a particular employee has a habit of wandering into your office to talk idly about last night’s football, have a friendly word with them and explain that you’ll catch up at lunch.
The more quickly you remove distractions, the more you’ll gain back time that’s rightfully yours.
Do you feel like there aren’t enough hours in the day? Use our tips above to win back time that you can invest in doing the best possible job – you’ll be a happier, more productive person as a result.